Tracking time spent at job sites and locations

In the fast-paced world of fleet management, keeping track of time spent at job sites and various locations is invaluable. By leveraging near real-time tracking, fleet businesses can tackle common challenges to verify time spent at jobs aligns with employee timecards, billing accuracy for hourly clients, and ensure side jobs are not being completed on company time. Today’s GPS tracking technologies are having a positive impact on the bottom line as well. A recent report suggests that fleet managers using near real-time tracking technologies have seen a 13.2% reduction in fuel costs and enjoyed a 13.4% increase in service profitability. This blog delves into the numerous benefits of near real-time tracking for your fleet business and how WEX can enhance your operational efficiency.

Why tracking time is essential for your business

Accurate time tracking is fundamental for addressing several critical challenges in fleet management:

Ensuring accurate timecards:

• One of the most significant issues fleet managers face is the verification of time spent at jobs. With precise tracking, you can validate the exact time spent at customer locations and job sites, reducing the risk of fraudulent overtime reports. This not only saves money but also fosters a fair working environment and improves driver satisfaction. When drivers know their time is accurately tracked and fairly compensated, it builds trust and reduces turnover.

Improve customer service levels:

• Clients billed by the hour demand accurate and transparent invoicing. Near real-time tracking ensures you can provide detailed and precise billing, enhancing customer trust and satisfaction. This level of accuracy can also streamline administrative tasks, freeing up time for other essential activities. Clients will appreciate the transparency and reliability in billing, which can lead to increased customer loyalty and repeat business.

Safeguarding vehicles:

• Fleet vehicles are valuable assets that need protection. Real-time tracking helps monitor their locations continuously, minimizing the risk of theft or unauthorized use while on the job site. Knowing the exact location of each vehicle enhances security measures and ensures that assets are used appropriately. This continuous oversight is crucial for maintaining the integrity and value of your fleet.

Eliminating side jobs:

• Unauthorized side jobs on company time or with company vehicles outside of working hours can be a significant drain on resources. By monitoring vehicle use, you ensure that all-time on the road is efficiently allocated to legitimate business activities. This not only protects company resources but also ensures that your fleet is operating at maximum efficiency, contributing to overall business productivity.

The benefits of near real-time tracking

The advantages of near real-time tracking extend beyond basic monitoring, offering profound impacts on operational efficiency and security:

Site verification:

• Near real-time tracking allows fleet managers to verify site visits throughout the day. This ensures drivers are at their assigned locations and can provide proof of service to clients if needed. Verification of site visits can improve client relationships by providing concrete evidence of service delivery, enhancing trust and satisfaction.

Verification of routes traveled:

• By recording trip times and analyzing travel data, businesses can verify that correct routes were followed, ensuring there were no unnecessary stops or detours. This helps to reduce fuel consumption and improve overall efficiency. Better routes lead to less wear and tear on vehicles and better time management for drivers. Tracking and reviewing routes can also contribute to lower environmental impact due to reduced fuel usage, aligning your business with eco-friendly practices.

Potential insurance savings:

• Many insurance companies recognize the benefits of near real-time tracking. Improved vehicle efficiency, safer driving habits, and better route management can lead to lower premiums, offering significant cost savings. This financial benefit adds another layer of incentive for adopting near real-time tracking technologies.

The location data difference

With WEX premium GPS vehicle tracking, the power of location data is amplified through near real-time verification, enhancing fleet management capabilities.

Telematics dashboard:

• WEX’s telematics dashboard is accessible, offering detailed information such as arrival and departure times, location duration, and trip durations. This comprehensive data allows for precise monitoring and management of fleet activities. The dashboard’s user-friendly interface makes it easy for fleet managers to access and interpret data, leading to better-informed decisions.

User-friendly reports:

• The telematics system generates easily navigated reports that can be scheduled for automatic delivery to your inbox. These reports can identify patterns and trends, helping to refine operations and improve future performance. Historical data is also available on your telematics reports dashboard.  In addition to the reporting features, fleet managers and admins can review historical routes via the map dashboard, providing valuable insights into past vehicle activity.

How WEX GPS tracking improves your business

WEX GPS tracking goes beyond basic tracking, integrating advanced tools like geofencing and landmarking to provide even more control and efficiency:

Geofencing and landmarking tools:

• These tools enable managers to set up instant alerts when vehicles enter or exit specific locations or predefined areas. This feature is particularly useful for ensuring compliance with designated routes and areas. Geofencing can prevent unauthorized detours and ensure that vehicles remain within approved areas, enhancing operational control.

Customized reports:

• WEX telematics allows you to generate tailored reports based on designated locations or areas. For instance, monthly reports can streamline billing processes by accurately reflecting the time spent at specific customer locations, simplifying your invoicing while improving client satisfaction. Customizable reporting ensures that fleet managers have the exact data they need to optimize operations and enhance service delivery.

Partners in proficiency

With WEX, you can track your vehicles in near real-time, using the data to enhance driving habits, minimize unscheduled repairs and maintenance, and potentially reduce insurance rates. To discover more about how WEX Premium GPS tracking can revolutionize your fleet management, visit our comprehensive resource center to get started today.

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WEX speaks the language of small business operators. Whether you’re looking to modernize your insight and reporting efforts, save on fuel costs or take advantage of the latest GPS tracking technologies, WEX offers solutions to simplify the business of running a business. To learn more about WEX, a dynamic and nimble global organization, please visit our About WEX page.

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